About the World Meeting Planner
Our free World Meeting Planner is an essential tool for remote workers, international business teams, and anyone who needs to coordinate meetings across multiple time zones. Whether you're managing a global team, working with international clients, or collaborating with colleagues in different countries, this planner helps you find the perfect meeting time that works for everyone.
The tool provides a visual 24-hour grid that color-codes time slots based on working hours overlap. Green indicates optimal meeting times when all participants are in their working hours (9 AM - 6 PM). Yellow shows edge times that might be acceptable but less ideal. Red highlights sleeping hours that should be avoided for professional meetings.
How It Works
Simply select your home city and up to four remote cities. The planner automatically calculates the time zone differences and displays a visual grid showing the best meeting times. You can quickly identify overlapping working hours and copy the formatted time slot to share with your team.
Why Use This Tool?
- Saves Time: No more manual calculations or confusion about time zones. Get instant results in seconds.
- Visual Clarity: The color-coded grid makes it easy to see at a glance which times work best for everyone.
- Professional Communication: Copy formatted meeting times ready to send in emails or messages.
- Flexible Planning: Supports up to 5 participants, perfect for small to medium-sized teams.
- Accurate Calculations: Uses precise time zone data to ensure accurate meeting time suggestions.
- Completely Free: No registration, no subscription, no hidden fees.
Best Practices for International Meetings
When planning international meetings, consider rotating meeting times to share the burden of inconvenient hours. The best meeting times often fall in the morning for some participants and afternoon for others. Avoid scheduling meetings during typical sleeping hours (10 PM - 7 AM) whenever possible.
Who Should Use This Tool?
Remote Workers
Coordinate with teams and clients across different time zones for daily standups and project meetings.
International Businesses
Plan meetings with global offices, partners, and clients in different countries.
Freelancers & Consultants
Manage client meetings across multiple time zones without confusion.
Project Managers
Coordinate cross-functional teams with members in different locations worldwide.